Run every property, lease and tenant
from one place.
Property management platform for landlords, owners, managers, tenants and service providers. South PropMan gives landlords, property owners, property & asset managers, tenants and service providers a single source of truth that sits on top of the tools you already use — multi-currency, multi-jurisdiction, priced for the work you actually do.
8
active markets
0
per-seat licence fees
100%
your data, exportable anytime
Botswana 
South Africa 
Namibia 
Zambia 
Zimbabwe 
Lesotho 
eSwatini 
Mozambique See it in action
Real surfaces. Doing real work.
These are the screens your team will be in every day — not concepts, not roadmap mock-ups. Every figure, status pill and chart you see below ships in the product today.
Portfolio dashboard
Your whole portfolio, one rail.
Collections trend, arrears ageing, occupancy and upcoming renewals. Drills down from the country rollup to a single lease in two clicks.
Tenants
Every tenant, one search away.
Filter by status, arrears, lease expiry. Bulk actions. Inline status pills.
Reports
The numbers your accountant trusts.
Collections trend. Property P&L. Arrears ageing. Exportable to PDF, CSV and your accounting suite.
How it works
From lease to owner statement, end-to-end.
Three steps. Once a lease is in, the rest of the workflow runs without you re-keying anything — and without your accountant chasing you for “the latest version” on the 1st.
Sign a lease, once.
Capture rent, escalation, deposit, parking, utilities and CAM allocations on a single screen. The lease is the source of truth — every downstream invoice, statement and reconciliation reads from it.
The ledger walks itself forward.
On the 1st a banner prompts the monthly billing run — one click commits every rent + CAM invoice. Tenants upload POPs from the portal, they sit in your approval queue, and confirmed receipts auto-post to the GL via a sophisticated bank-recon matcher. Maintenance, CAM and recoveries all flow through the same double-entry engine.
Owners read a five-minute statement.
Generate the owner statement in one click: gross income, deductions, manager fees, payouts — branded with your letterhead, exportable to Xero / Sage / QuickBooks / Zoho. Download the PDF and share it with the owner, or grant them portal access and every statement appears in their dashboard automatically.
Built for every role
One platform. Four front doors.
Each persona sees the slice of the system they need — and only that slice.
Landlords & owners
See every cent across your portfolio, in every currency you collect in. Chase less, collect more.
Learn more →Property & asset managers
Run buildings you don’t own without losing sleep. Approvals, payouts, owner statements — all traced.
Learn more →Tenants
Pay rent, upload proof of payment, log issues. No scattered chat threads, no lost receipts.
Learn more →Service providers
Receive jobs, submit quotes, upload invoices, get paid. One shared portal with every client you work for.
Learn more →The product
Everything property ops touches, in one ledger.
Twelve building blocks, wired together so data flows automatically from the lease all the way to the financial statements. No re-keying, no month-end reconciliation rituals.
Leases & rent
Escalations, invoicing, reminders and pro-rata on autopilot. Rent-roll and occupancy tracked in real time.
Invoicing & billing runs
Monthly billing run consolidates rent, parking, levies, CAM and utilities into one statement per tenant.
Arrears & legal dunning
Aging buckets, automated reminders, escalation letters, and a paper trail that stands up in a CCMA hearing.
CAM recoveries
Allocate common-area costs by GLA, occupancy, turnover or custom formula. Year-end reconciliation included.
Utilities — water, elec, solar, diesel
Sub-meter readings, leak detection, generator recoveries, solar allocations and municipal shadow-bill disputes.
Maintenance & work orders
Dispatch jobs to rated service providers, approve quotes, track visits, capture photos — with a budget guard.
Vendor ledger & KYC
One vetted supplier list with tax clearance, BEE, insurance and bank-letter expiry alerts powering every bill.
Accounting & general ledger
Double-entry journals, trial balance, chart of accounts. Every invoice, receipt and CAM split is auto-posted.
Bank recon & EFT approvals
Match bank statements to invoices, queue outgoing payments for approval, export a signed EFT batch file.
Financial statements & reports
Income statement, balance sheet, cashflow, budgets vs actual, owner statements — branded PDF or CSV.
Compliance — VAT, WHT, POPIA
Jurisdiction presets for 8 markets, BURS / ZRA / SARS filing helpers, data-subject export and deletion flows.
Tenant & provider portals
Tenants pay, upload POPs, log issues. Providers quote, schedule, invoice and get paid — all in one portal.
16 more capabilities. Same price. Same trial.
Smaller surfaces — no less important. Every item below is a real screen in the app today, not a roadmap promise.
Inspections (move-in / out)
Assets & depreciation
Inventory & storeroom
Budgets & variance
Period close
Recurring transactions
Shadow-bill disputes
Portfolio analytics
Today dashboard
AI Assist
Tenant mobile app
Proposal & quote engine
MDA / spreadsheet migration
Owner statements
Team roles & permissions
Sales rep portal
Why operators pick us
Six reasons this beats the spreadsheet — and the foreign SaaS.
Built in-region, priced in local currency, compliant with the acts that actually apply to your buildings.
POPIA-ready out of the box
Role-based access, data-subject export and deletion, breach logging — aligned with POPIA Chapter 3 and SADC equivalents.
Pay only for active tenants
Unit-based pricing. A vacant unit costs nothing. No per-seat licence, no property cap, no surprise upgrade gate.
Localised market by market
Multi-currency, multi-tax, multi-jurisdiction. VAT, WHT, deposit rules and utility recoveries — first-class for every market we deploy in, not bolt-ons.
Real audit trail, not a PDF dump
Every invoice, POP, CAM allocation and maintenance payment is journalled and exportable to Xero, QuickBooks, Sage or Zoho.
Your data stays yours
Full CSV export of every table, anytime. No retention hostage at renewal, no vendor lock-in.
Onboarded in under a week
Free MDA or spreadsheet migration. Properties, leases, arrears and deposits imported with a real human on the call.
Regional compliance
Built against the acts that govern your portfolio.
From the blog
Notes from the field.
The month-end close playbook we built into the product
The exact sequence — tenant to ledger to owner statement — that turns a two-day scramble on the last working day of the month into a ninety-minute ritual.
POPIA for landlords — a survival guide, not a compliance cosplay
Five things POPIA actually asks of South African landlords, five things it doesn't, and how to pick tenants you can serve without hoarding data you shouldn't.
Why we bill per unit, not per property
Pricing property software by the property count is mathematically broken. Here's how we fixed it — and what it means for your invoice.
Ready when you are
Stop reconciling spreadsheets.
Start running your portfolio.
Tell us a bit about your portfolio. A real human on our team will assess the right fit and provision a 30-day workspace on the package that suits your operation — Starter, Growth or Enterprise — usually within one business day. No card up front. If it doesn't fit, walk away — your data is yours.